Application ProcessAll applications are accepted on a first come, first served basis. Applications are not considered complete until all documentation and full payment have been received. Incomplete applications will be rejected. Please download the appropriate application for required documents and application timelines. The Town reserves the right to reject any vendor it deems unacceptable.
Applications will be accepted as long as they are postmarked between August 1st and September 9th. Commercial Concessionaire applications cannot be postmarked before August 2nd.
Vendor registration is 6:30-9:00 a.m. the morning of the event. Vendors are allowed to drive onto the event field to unload supplies but all vehicles must be cleared from the event field by 9:00 a.m. Any vendors arriving after 9:00 a.m. will be required to park and carry supplies from the parking area to their assigned booth space. Displays must be completed and aisles clean by 9:30 a.m. regardless of arrival time so please come early. You may experience some wait time when checking in so be prepared and allow plenty of time for traffic!
Registration and Setup
Booth spaces are 10' X 10'. All vendors must furnish their own display equipment and provide the necessary protection from the elements, including but not limited to sandbags and/or tent pegs. Each vendor must stay in his/her assigned booth space. No signage, advertising, or selling can be done outside of this space. All displays are to be in good taste, neat and maintain a professional appearance. No canopies, tables, or chairs will be provided. Electricity is only available for concessionaires with a separate fee. The Town of Holly Springs will determine the placement of booths and vendors.
Please download the appropriate application for booth fee information. Vendors are responsible for collecting and reporting applicable sales tax. This event is rain or shine. No refunds for withdrawal of application or no-shows.
Breakdown and Cleanup
Breakdown cannot begin until the end of the event, which is 4:00 p.m. All garbage must be placed in the provided dumpsters (event maps will be provided in festival packets prior to the event) and boxes must be broken down.
Business Expo (sponsored by the Holly Springs Chamber of Commerce)Businesses can increase their exposure at this annual festival. Distribute coupons, literature, or promotional materials to encourage future business. Please note, Holly Springs Chamber of Commerce application timelines and rules may differ from Parks and Recreation applications. Be sure to read the Business Expo application in its entirety. For questions or more information, contact the Holly Springs Chamber of Commerce at (919) 567-1796.
Concessionaire (Commercial and Holly Springs based Nonprofits)Vendors selling food and beverages can apply here. Rates are available for both commercial and Holly Springs based Nonprofit organizations. Menu items are regulated to ensure that all vendors are profitable. Please be aware that additional permitting may be required from Wake County Environmental Services. For information about Wake County requirements click here.
In order to qualify for a 10' X 10' booth space all nonprofit organizations must be based in the town limits of Holly Springs and show proof of exempt status. Distribute materials about your nonprofit organizations, increase your membership, or raise funds for your charitable organization.
Several levels of sponsorship opportunities are available to help bring your business more exposure and community involvement. Download the brochure for more information on how you can get involved and partner with the Town of Holly Springs Parks and Recreation department.