Council Meeting Agenda

7 p.m. Tuesday, June 20, 2017 Regular Meeting
Holly Springs Town Hall Council Chambers
 
1.  Call to Order
2.  Pledge of Allegiance. 
3.  Invocation.
4.  Adjustment and approval of the June 20, 2017 meeting agenda. 

5.  PUBLIC COMMENT PERIOD:  Notes on the Comment Period --
Each speaker is asked to limit comments to 3 minutes, and the total comment period will be 15 minutes or less.  Citizens should sign up with the Town Clerk to speak prior to the start of the meeting.  Although the Council is interested in hearing your concerns, speakers should not expect Council action or deliberation on subject matter brought up during the Public Comment segment.  Topics requiring further investigation will be referred to the appropriate town officials or staff and may be scheduled for a future agenda.  Thank you for your consideration of the Town Council, staff and other speakers.

6.  REQUESTS AND COMMUNICATIONS:
a.
 Communication regarding the coded painting of fire hydrants.  (Attachment #1)

7.  PUBLIC HEARINGS:
a.
 To receive input on the proposed FY 2017-18 Town operating budget.  (Attachment #2)
b.  To receiving input on Annexation Ordinance A16-03 annexing properties along Sunset Lake Road. (
Attachment #3)
c.  To receive sworn testimony on special exception use 16-SEU-10 and development plan 16-DP-17 for Peterson Station at Sunset Lake.   (Attachment #4)
d.  To receive sworn testimony on special exception use 17-SEU-01 for 408 Grigsby Avenue.  (Attachment #5)
e.  To receive input on a request for a Downtown Development Investment Agreement for property located on S. Main Street.  
(
Attachment #6)

8.  CONSENT AGENDA: 
a.
 Receive monthly report of administrative budget amendments.  (Attachment 7a)
b.  Adopt amendments to the FY 2016-17 budget to provide end-of-year adjustments to accounts.  (Attachment #7b
c.  Adopt an amendment to the FY 2016-2017 budget for $14,300 to cover costs of Ladder 255 repairs.  (Attachment #7c)
d.  Adopt an amendment to the FY 2016-2017 budget for $114,520 to cover the cost of replacing a 2008 dump truck.  (Attachment #7d)
e.  Retain Weeks Turner Architecture in the contract amount of $35,000 for design of a picnic shelter and restrooms at Sugg Farm.  (Attachment #7e)
f.  Reallocate $6,000 no longer needed for track out camp furniture and equipment for the NMAC sound system.  (Attachment #7f)
g.  Adopt a park policy designating the field to the left of the entrance at Sugg Farm as a Remote Control Flight Field where RC devices can be flown and operated safely.  (Attachment #7g)
h.  Adopt resolutions 17-26 and 17-27 entering interlocal agreements for inspections of County, Wake Tech and Wake School System projects.  (Attachment #7h)
i.  Adopt Resolution 17-29 directing the town clerk to investigate the sufficiency of annexation petition A17-01 and setting the public hearing.  (Attachment #7i)
j.  Adopt Council order 17-01 authorizing Wake County to levy and collect Town of Holly Springs property taxes.  (Attachment #7j)
k.  Approve the reclassification of a police lieutenant position with a salary grade 83 to an administrative services manager with a salary grade 82.  (Attachment #7k)
l.  Adopt Resolution 17-30 declaring a police vehicle surplus to the needs of the Town.  (Attachment #7l)
m.  Approve Infrastructure Reimbursement Agreement amendment with the developer of Southern Crossroads for the upsizing of sewer lines.  (Attachment #7m
n.  Enter contract with Piedmont Services Group for full service HVAC coverage at the W. E. Hunt Recreation Center in FY2018.  (Attachment #7n
o.  Extend the approval expiration date for Lochridge recreation center to Nov. 17.  (Attachment #7o)  
p.  Establish a project fund for the Lake Edge Drive storm drain improvement project.  (Attachment #7p
q.  Receive report of engineering contracts amounting to less than $15,000 approved by the town manager.   (Attachment #7q
r.  Adopt an amendment to the FY 2016-17 budget for $347 to cover mileage overage.  (Attachment #7r
s.  Retain Bass, Nixon and Kennedy Inc. for $25,300 for survey services and approve funding for the downtown development project.   (Attachment #7s
t.  Retain Kimley-Horn and Associates for $19,000 for a traffic impact analysis in the downtown area and authorize a related budget amendment and project budget.  (Attachment #7t
u.  Adopt an amendment to the FY 2016-17 budget for $7,150 to provide reimbursement of sewer capacity and acreage fees to the developer of The Mills at Avent Ferry.  (Attachment #7u
v.  Approve funding for the maintenance barn renovation from the Parks and Recreation reserve account and authorize contract, pending approval of the town attorney.  (Attachment #7v

9.  NEW BUSINESS:
a.
 Consider application from Holly Springs Lions Club for FY 2016-17 community agency grant.  (Attachment #8)
b.  Nominate ETJ member(s) for the Board of Adjustment.  (Attachment #9)
c.  Consider adoption of a park policy providing military discounts for the fitness center.  (Attachment #10)
d.  Consider retaining CLH Design, PA for $262,780 and to approve funding in the amount of $290,000 including contingency for the downtown development project.  (Attachment #11)

10.  Other Business.
11.  Manager’s Report
12.  Closed Session If one is called, the General Statute(s) allowing the Closed Session will be cited in the motion.
13.  Adjournment.